TreeUtah Tree Planting Project Application

View example application



The application questions below are intended to help you think through and plan for a highly successful tree planting project. We encourage you to call TreeUtah if you have any questions or need any assistance with this application. Applications are accepted year-round, and plantings generally occur during Spring and Fall of each year.


TreeUtah tree planting projects are not just an award of funds. We do help provide funding to buy trees, however our involvement does not end there. We are available to help your tree planting project progress from a simple idea all the way to the installation of a new landscape. Prior to the actual tree planting, TreeUtah will give a tree care workshop for all project recipients. Tree care workshops are tailored to fit the educational needs of your group and can be conducted on a day prior to the tree planting or on the same day. Workshops may range from thirty minutes to four hours, depending on your groupsí needs. Throughout this process please remember that our tree planting projects are as much about education as they are about putting trees in the ground. If you have questions about tree related issues in your community, please talk to us.


Address the questions or statements below on a separate sheet(s) of paper in the order they are presented. Please see the example application for more guidance on answering the questions.


1. Who is applying for this tree planting project?

Provide the name and address of the organization hosting this project, and the name and

contact information (telephone number, FAX, and e-mail) of the person(s) who will be

responsible for coordinating the tree planting (e.g. volunteer recruitment, location of planting, choice of species, etc.). In addition, please list the name and contact information of the individual or entity (e.g. parks department, school groundskeeper, etc.) who will be responsible for maintenance of the trees during their 3-year period of establishment, and throughout their lives (see question #6 for details on watering needs).


2. Who owns and manages the property where the trees will be planted?

If the organization that owns the property is not the same organization that will be

hosting this project, please include with your application the signature and contact information of an authorized representative of the property owner(s).


3. Why do you want to do a tree planting project?

Explain the benefits you hope to achieve for your group/location by planting trees and hosting a tree care workshop. In explaining these benefits please identify where you will be planting the trees. **Please include a map or hand-drawn diagram of the site (with existing trees and proposed trees) on a separate sheet of paper.


4. What species of trees, how many of each species, and what size do you intend to plant?

We encourage planting native tree species when appropriate; however, there are a variety of other nonnative, but locally adapted trees. Please see or other resources from the library or internet for information on what tree species will be best for your project site. Keep in mind the plant hardiness zone, desired size and canopy shape of your trees, and their ability to adapt to your soil type and climatic patterns (e.g. how much rain, how hot, etc.).We can help you with your final species selection, but first, give some thought to what characteristics you would like in your trees.


5. How many volunteers and/or staff members do you expect to attend the tree care

workshop and how many will participate in the tree planting? How will you recruit volunteers to plant the trees?

Typically we ask for a minimum of six participants for a workshop. If you have a small

staff and/or limited volunteers, please talk to us about setting up a cooperative workshop

with one or more of your neighboring communities. To complete a medium sized tree

planting (10-12 trees) in one day we recommend having at least two volunteers per tree (20-24 volunteers).


6. How will the newly planted trees be watered?

Newly planted trees need to be watered two or three times a week for the first several

weeks they are in the ground, and once a week for the rest of their first summer.The first 3 years are the most crucial for the health and survival of a newly transplanted tree. Additionally, most established trees (beyond 3 years post-transplant) in urban areas still need supplemental water during the dry, hot Utah summers.


Explain how your new trees will get water over the short-term and long-term. We strongly recommend that the trees be planted where they have access to a stationary irrigation system (existing or installed at time of planting) to ensure adequate watering frequency and depth; however, we realize this is not possible in all areas.


7. Provide a brief schedule of proposed activities associated with the project.

Developing a schedule will help you keep track of the tasks that need to be completed before the workshop and tree planting. Exact dates are not necessary at this point, but if you desire a specific date or time period, please list that here (and tell us how flexible you are). If you are selected for a project we will work together to set dates for the workshop and tree planting. See the example application for ideas on what to include in your schedule.


8. Provide a proposed budget that includes the amount of funding you are requesting from TreeUtah, matching contributions, and the intended use of all funds (see example application).

The maximum request for each project is $1,500. Funds from TreeUtah may only be used

to purchase trees and mulch. The monetary value of matching contributions must be

equal to -- or greater tha -- your request from us. Matching contributions may include the purchase and installation of irrigation systems, time spent planning and preparing for the planting project, and/or volunteer or staff time spent attending the workshop and planting the trees. Monetary value of volunteer time may be calculated at $18.04 per hour, or you may substitute more accurate figures if they are obtainable.


TreeUtah prefers to disperse the funding of tree-planting events on a reimbursement basis, however we understand that not all community groups have the financial resources for this. If your group is able to purchase the trees for your project, we will give you guidance on how and where to purchase them, and how to arrange for delivery from the nursery to the planting site.TreeUtah will reimburse you after the project is completed and we have received the receipts with your final report (see below).If your group cannot put up the funds for tree purchase, we will arrange the purchase and delivery directly with our funds, but will still expect a final report from your group.


Final Reports should be submitted to TreeUtah within a month of the planting day and should include:

1) Name of your group

2) Date(s) of the tree planting

3) Address or location description of the planting site(s), including town/city

4) List of tree species and number that were planted

5) List of matching contributions (please attach volunteer sign- in sheets)

6) Copies of bills/receipts for trees and mulch

7) Any photos, press clippings, or outreach materials related to the tree planting project

8) Thank-you letter(s) to our funding organizations. These letters should be included

with your final report and not sent directly to our funding organizations. (TreeUtah will

include your thank you letters with our annual reports to the funding organizations.)