TreeUtah Tree Planting
Project Application
View example application
Introduction: The application questions below are intended to help you
think through and plan for a highly successful tree planting project. We
encourage you to call TreeUtah if you have any questions or need any assistance
with this application. Applications are accepted year-round, and plantings
generally occur during Spring and Fall of each year. TreeUtah tree planting projects are not just an award of
funds. We do help provide funding to buy trees, however our involvement does
not end there. We are available to help your tree planting project progress
from a simple idea all the way to the installation of a new landscape. Prior to
the actual tree planting, TreeUtah will give a tree care workshop for all
project recipients. Tree care workshops are tailored to fit the educational
needs of your group and can be conducted on a day prior to the tree planting or
on the same day. Workshops may range from thirty minutes to four hours,
depending on your groups’ needs. Throughout this process please remember that
our tree planting projects are as much about education as they are about
putting trees in the ground. If you have questions about tree related issues in
your community, please talk to us. Address the questions or statements below on a separate
sheet(s) of paper in the order they are presented. Please see the example
application for more guidance on answering the questions. 1. Who is applying for this tree planting project? Provide the name and address of the organization hosting
this project, and the name and contact information (telephone number, FAX, and e-mail) of the
person(s) who will be responsible for coordinating the tree planting (e.g. volunteer
recruitment, location of planting, choice of species, etc.). In addition,
please list the name and contact information of the individual or entity (e.g.
parks department, school groundskeeper, etc.) who will be responsible for
maintenance of the trees during their 3-year period of establishment, and
throughout their lives (see question #6 for details on watering needs). . 2. Who owns and manages the property where the trees will
be planted? If the organization that owns the property is not the same
organization that will be hosting this project, please include with your application the
signature and contact information of an authorized representative of the property
owner(s). 3. Why do you want to do a tree planting project? Explain the benefits you hope to achieve for your
group/location by planting trees and hosting a tree care workshop. In
explaining these benefits please identify where you will be planting the trees.
**Please include a map or hand-drawn diagram of the site (with existing trees
and proposed trees) on a separate sheet of paper. 4. What species of trees, how many of each species, and
what size do you intend to plant? We encourage planting native tree species when appropriate;
however, there are a variety of other nonnative, but locally adapted trees.
Please see www.waterwiseplants.utah.gov or other resources from the library or internet for information
on what tree species will be best for your project site. Keep in mind the plant
hardiness zone, desired size and canopy shape of your trees, and their ability
to adapt to your soil type and climatic patterns (e.g. how much rain, how hot,
etc.). We can help you with your final
species selection, but first, give some thought to what characteristics you
would like in your trees. 5. How many volunteers and/or staff members do you expect
to attend the tree care workshop and how many will participate in the tree planting? How
will you recruit volunteers to plant the trees? Typically we ask for a minimum of six participants for a
workshop. If you have a small staff and/or limited volunteers, please talk to us about setting
up a cooperative workshop with one or more of your neighboring communities. To complete a medium sized
tree planting (10-12 trees) in one day we recommend having at least two
volunteers per tree (20-24 volunteers). 6. How will the newly planted trees be watered? Newly planted trees need to be watered two or three times a
week for the first several weeks they are in the ground, and once a week for the rest of
their first summer. The first 3 years
are the most crucial for the health and survival of a newly transplanted tree. Additionally,
most established trees (beyond 3 years post-transplant) in urban areas still need
supplemental water during the dry, hot Explain how your new trees will get water over the
short-term and long-term. We strongly recommend that the trees be planted where
they have access to a stationary irrigation system (existing or installed at
time of planting) to ensure adequate watering frequency and depth; however, we
realize this is not possible in all areas.
7. Provide a brief schedule of proposed activities
associated with the project. Developing a schedule will help you keep track of the tasks
that need to be completed before the workshop and tree planting. Exact dates
are not necessary at this point, but if you desire a specific date or time
period, please list that here (and tell us how flexible you are). If you are
selected for a project we will work together to set dates for the workshop and
tree planting. See the example application for ideas on what to include in your
schedule. 8. Provide a proposed budget that includes the amount of
funding you are requesting from TreeUtah, matching contributions, and the
intended use of all funds (see example application). The maximum request for each project is $1,500. Funds from
TreeUtah may only be used to
purchase trees and mulch. The monetary value of matching contributions must be equal to -- or greater tha -- your request from us. Matching
contributions may include the purchase and installation of irrigation systems,
time spent planning and preparing for the planting project, and/or volunteer or
staff time spent attending the workshop and planting the trees. Monetary value
of volunteer time may be calculated at $18.04 per hour, or you may substitute
more accurate figures if they are obtainable. TreeUtah
prefers to disperse the funding of tree-planting events on a reimbursement basis, however we understand that not all community groups
have the financial resources for this. If your group is able to purchase the
trees for your project, we will give you guidance on how and where to purchase
them, and how to arrange for delivery from the nursery to the planting
site. TreeUtah will reimburse you after
the project is completed and we have received the receipts with your final
report (see below). If your group cannot
put up the funds for tree purchase, we will arrange the purchase and delivery
directly with our funds, but will still expect a final report from your group. Final
Reports should be submitted to TreeUtah within a month of the planting day and
should include: 1)
Name of your group 2) Date(s)
of the tree planting 3) Address
or location description of the planting site(s), including town/city 4) List
of tree species and number that were planted 5) List
of matching contributions (please attach volunteer sign- in sheets) 6) Copies
of bills/receipts for trees and mulch 7) Any
photos, press clippings, or outreach materials related to the tree planting
project 8)
Thank-you letter(s) to our funding organizations. These letters should be
included with your final report and not sent directly to our funding
organizations. (TreeUtah will include your thank you letters with our annual reports to
the funding organizations.)